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Important Documents You Need for Your Iowa Move

There are a lot of things to check off your to-do list before moving day arrives including packing, labeling, and gathering all of the important documents you need. When working with a professional moving company, make sure you gather all of your critical forms and documents into one folder or binder.

Before you can put these items in your moving binder, it’s helpful to know exactly which documents you need. To help you stay on top of things, we’ve gathered a list of 8 must-have moving documents, forms, and receipts.

1.Your Moving Estimate

Once a professional moving company like White Glove Movers has surveyed your home in Cedar Rapids, you’ll receive a written estimate or quote for your move. Most moving estimates include the following information:

  • Transportation charges
  • Labor
  • Packing services
  • Storage availability and charges
  • Insurance
  • Accessorial services

Before agreeing to the moving estimate you’re provided, be sure you understand which kind your mover has given you. Ask if it’s a non-binding, binding, or binding not-to-exceed estimate.

2.Bill of Lading

Your professional Cedar Rapids moving company will hand you a document called a bill of lading. This is the most important document you’ll receive regarding your move. It’s a legally binding contract between you and the moving company, which means the contents of the bill of lading should be the same as those on the order for service.

Think of the bill of lading as a kind of receipt that includes:

  • Shipment
  • Moving rate
  • Payment method
  • Origin and destination
  • Insurance information
  • Mover information

3.Order for Service

Your professional mover will give you a copy of the order for service. This is for your shipment and is an important document that’s usually attached to the bill of lading. It should have the following pieces of information on it:

  • Moving estimate details
  • Pick-up and delivery dates
  • Special services needed
  • Your signature
  • Your mover’s signature

4.Inventory Documentation

Once your mover has inspected your inventory, they will give you a descriptive inventory form that describes all of the inventory loaded onto the moving truck.

Next to each item you’ll find its “condition at origin.” Did you do the packing yourself? The mover will write “packed by owner” (PBO) with the condition of the contents unknown. Be sure you review the list before tucking it away into your moving binder.

5.A Copy of “Your Rights and Responsibilities”

If you’re planning an interstate move, your mover will give you a copy of your rights and responsibilities. These documents will give you a lot of information including:

  • How to choose a reputable mover
  • Instructions on how to handle complaints
  • Questions regarding your move

If your interstate mover does not give you a copy of these documents, then consider it a BIG red flag.

6.Explanation of Liability Options

Within the Your Rights and Responsibilities document, there should be explanations of the different levels of liability. Local movers usually have multiple liability options for customers because they’re not subject to state transportation laws and federal regulations.

Get a copy of these explanations before choosing your plan so you can reach your decision with as much information as possible.

7.Statement of Services

If you’re moving out of Iowa, your interstate mover should give you a copy of the Statement of Services after your belongings are delivered. This statement will contain the final cost for your shipment and the tariff charges based on the weight of your items.


8.IRS Tax Deduction Forms

Are you relocating for work? You may be able to claim your moving expenses on your tax deductions using IRS form 3903. These moving expenses should be related to starting work in a new location. See all the details on the official IRS website.

Prepare for Your Upcoming Move

Whether you’re moving across town, across the state, or to the other side of the country, White Glove Movers is here for you. Our team of professional movers makes it easy to get from your old place to your new one. Give our locally owned moving company a call today to see how we can make your move affordable!

How are Mover Cedar Rapids Calculate Their Estimates?

Hiring a professional mover Cedar Rapids mover can cost you anywhere from a few hundred to several thousand dollars depending on who you choose, the distance of your move, and the services you need.

To avoid any unpleasant surprises, it’s best to get a quote or estimate from multiple movers so you know exactly what to expect on moving day.

What’s the point of a movers Cedar Rapids quote?

Professional movers Cedar Rapids want to have an accurate idea of what your move will entail for three main reasons:

  1. It helps them prepare
  2. It’s more professional
  3. You know the cost before moving day

Some professional movers can give you a general quote over the phone or digitally, but they are only legally bound by the information on your written estimate. In other words, if a professional mover gives you one projection over the phone but it becomes much higher when they visit you in person, you’ll have to go by the written price.

Are there different types of moving estimates?

The short answer is yes. Let’s take a look at three:

  1. Binding moving estimate: Did your mover give you a binding estimate? Then they’re required to honor the price they give as long as nothing changes. So, say you only move the items listed on the inventory sheet, then the final price should match what was written on the binding estimate.
  1. Non-binding moving estimate: This is your mover Cedar Rapids best guess of your moving cost. It’s non-binding, so the final price will be determined by the weight of your shipment and the services rendered. There is wiggle room here, so the actual bill may be much higher than the non-binding estimate.
  1. Binding-not-to-exceed moving estimate: This type of moving estimate is straightforward. It’s meant to be the same thing as a binding estimate except you’ll pay less than the quoted price if your items weigh less than the estimate.

The Dos and Don’ts of Getting Mover Cedar Rapids Quotes

Regardless of the mover Cedar Rapids you speak to, always follow these tips to protect yourself.

  • Don’t sign blank documents. Your moving company should tell you exactly what you’re signing. If your mover asks you to sign an incomplete document on moving day, tell them to reschedule and then use a different company. You could end up paying charges you never agreed to if you do sign it.
  • Look for an experienced team. It’s tempting to choose the moving company with the lowest estimate, but you should trust your home and belongings to a team of professionals that has been in the game for a while. At White Glove Movers, we’ve been helping people in Cedar Rapids move since 2004 so we’ve gathered a lot of experience under our belts.
  • Have your moving company complete a walkthrough. You can get quotes over the phone and online but you’ll get the most accurate information when your mover inspects your home in person. Give us a call today to schedule an estimate and we’ll give you all the information you need for your short or long distance move (even across state lines).

Get Your Moving Quote Today

If a move is in your future, speak to the team at White Glove Movers today! We have a reputation of handling all residential moves with care and would love to help you out with your move. Give us a jingle and we’ll provide you with an accurate movers Cedar Rapids estimate.

5 Best Places in Iowa For Families to Move

Sometimes planning a residential move means you’re looking for an entirely different city. If you’re like the average American, you’re looking for the perfect place to raise your family and you have specific criteria.

  • A safe city
  • Affordable housing
  • Stimulating culture
  • Fun activities

Finding the perfect city for your family can be tricky. After all, you’re moving there not just visiting. So is this perfection attainable? Maybe the “perfect city” in America doesn’t exist but we’ll help you get as close as we can.

Work with a Professional Mover

Before you get settled into your new home, you have to pack up and move your current household. At White Glove Movers, we specialize in residential packing and moving services. Whether you’re making a short or long distance move, our experienced team will help you in the most efficient way possible.

Now, let’s talk about some amazing Iowa communities!


Population: 10,280

Closest Major City: Des Moines

Pella is a city located in Marion County, Iowa. At the time of the 2010 U.S. census, it had a population of 10,352. The city was founded by immigrants from the Netherlands and is forty miles southeast of the state’s capital.

The city is home to many noteworthy locations and attractions including:

  • Central College
  • Pella Corporation
  • Vermeer Manufacturing Company
  • The tallest working grain windmill in the U.S.
  • Lake Red Rock


Population: 17,022

Closest Major City: Des Moines

Located in Polk and Dallas counties, Clive had a population of 15,447 at the time of the 2010 U.S. census. The city is best known for its Greenbelt Park and trail system that runs throughout the entire community.

As part of the Des Moines-West Des Moines Metropolitan Statistical Area, Clive is the central location between the Des Moines suburbs, Urbandale, Waukee, and West Des Moines.

The city runs along major thoroughfares including I-35, I-80, and I-235.

You’ll find many fun things to do and enjoy in Clive including:

  • One-of-a-kind restaurants
  • Local beer
  • Locally grown foods


Population: 19,491

Closest Major City: Des Moines

The City of Johnston is located in Polk County, Iowa and had a population of 17,278 at the time of the 2010 census. Prior to that, the city’s population was significantly lower (8,649) and it had an increase of 100% at the time of the 2010 census.

Considered part of the Des Moines-West Des Moines Metropolitan Statistical Area, Johnston is a fabulous place for families to raise children.

Enjoy many Johnston staples including:

  • Miles of recreational trails
  • Trostel’s Greenbriar restaurant
  • Jethro’s BBQ n’ Pork Chop Grill
  • Iowa Gold Star Military Museum



Population: 11,538

Closest Major City: Des Moines

Found in Mahaska County, Oskaloosa gives off a comfy small town vibe. In the late nineteenth and early twentieth century, it was a thriving center of bituminous coal mining. The population increased from 10,938 to 11,463 in the 2010 census.

Annual events and fun activities include:

  • The Skunk River Art Festival
  • Sweet Corn Serenade
  • The Lighted Christmas Parade
  • Nelson Pioneer Farm (learn about agricultural history)
  • Camping at Lake Keomah
  • Three public golf courses
  • 14-mile recreational trail
  • One of the best disc golf courses in the state


Population: 15,343

Closest Major City: Des Moines

Part of Warren County, Indianola is 18 miles south of Iowa’s capital. Here you will enjoy a charming community for all ages. Enjoy the following activities:

  • Hot air ballooning at the National Balloon Classic
  • Local wineries
  • Simpson College
  • The Des Moines Metro Opera

Plan Your Upcoming Move

White Glove Movers has been helping families in Iowa communities with their moving needs since 2004. We specialize in quality packing, moving, and unloading services. Our team knows how to handle all of your belongings with care, in fact, that’s how we got our name! Give us a call today to discuss the details of your move and we’ll be happy to schedule an estimate with you.

Looking for a Place to Move to this 2019? How About Iowa City?

Full of great restaurants, recreational opportunities, and shops for everyone, Iowa City is full of charm. This college town is home to a successful farmers market, the University of Iowa, fantastic restaurants, and cozy cafes where you can hang out with friends.

When strolling down the streets of Iowa City, you’ll find pianos at popular gathering spots in the summer and trees covered with sweaters in the wintertime.

If you’re planning a residential move to the state of Iowa, here are eight reasons to choose Iowa City:

1.Unique restaurants

Iowa City is has several restaurants that offer exclusive experiences such as the Hamburg Inn. Boasting a variety of traditional food options, the restaurant is a popular stop for presidents participating in the Iowa Caucus. It’s also known for its drinkable “pie shakes” that feature a blend of milk, pie, and ice cream.

If you’re in the mood for something sweet, be sure to check out Hurts Donut Co. Here you’ll find a wide range of sweet and delicious donuts. Plus this donut shop is open 24 hours a day!

2.Friendly neighborhoods

The second you roll into town you’ll feel the college-town atmosphere Iowa City has to offer. You’ll also discover its many historic buildings. The Manville Heights area, located on the west side, is home to the city’s most diverse architecture.

Its proximity to downtown, to the University of Iowa, and to the university’s hospitals make it a safe neighborhood to move to.

3.The University of Iowa

The U of I is a member of the Big 10 Conference and is home to about 31,000 students in a given year. As one of the nation’s top public universities, students flock here to learn the arts, sciences, and humanities.

Home of the Iowa Writers’ Workshop, the university’s prestigious two-year Master of Fine Arts residency program, the university is an excellent choice for local and out-of-state students.

4.Cultural connections

The American heartland may seem boring on the outside, but nothing could be further from the truth. Each year thousands of film junkies flock to the Landlocked Film Festival in Iowa City’s historic downtown district to watch indie films from around the world.

5.Successful writers

Designated as one of the few UNESCO Cities of Literature, Iowa City has a Literary Walk on Iowa Avenue that features bronze-relief panels in the sidewalk. They are each inscribed with the words from 49 writers with connections to the hawkeye state.

The relief panels feature work from a range of texts including children’s books, plays, and memoirs.

6.Employment opportunities

Are you looking to switch careers once you move to Iowa City? Dust off your resume because you’re in luck. Iowa City features a mix of entrepreneurial endeavors, corporate headquarters, the University of Iowa, and the UI hospitals. All of which are the area’s top employers.

7.Attractions and adventures

Who says you can’t have fun in the heartland? Iowa City boasts a range of local gems including Coralville Lake and the Devonian Fossil Gorge. Visit these places if you enjoy fishing, water skiing, and boating!

8.The world’s largest wooden nickel

Yep, you read that right. When you visit Iowa City you can see the oddity that has become popular with residents, tourists, and travelers passing through. Check out the 12-foot-wide “nickel” as soon as moving day is over and your items are unpacked.

Schedule your residential move

Whether you’re moving to Iowa City from another state or a different part of Iowa, White Glove Movers is here to help. Let us take care of your packing, moving, and unloading needs. Give us a call today to schedule your estimate!